Sharing and governance
Audience: Tenant admin
Goal: Publish redacted, time-limited public links for approved results.
Create a share
- Navigate to Sharing (
/sharing). This route is not in the Admin Portal sidebar—bookmark it or link from internal docs.
Figure: Create shares from queries, reports, apps, dashboards, or evaluation runs.
- Click Create share.
- Pick resource type and select from tenant-scoped pickers (not raw IDs).
- Choose exposure policy:
- SUMMARY_ONLY — minimal redacted summary
- RESULT_WITHOUT_TRACE — broader results without execution traces
- Set optional expiration.
- Copy the generated
/share/<token>URL for recipients.
Governance practices
- Prefer short expirations for external stakeholders.
- Use SUMMARY_ONLY for executive briefings; widen policy only when necessary.
- Revoke shares when projects close.
Consumer experience
Recipients see the public replay page without authentication. See Viewing shared results.
Tips
- Pair sharing with internal approval workflows before sending links.
- Audit share creation through Operations audit events where available.
Troubleshooting
| Issue | What to try |
|---|---|
| Resource not listed | Confirm resource exists in tenant; refresh pickers |
| Viewer sees too little | Review exposure policy with publisher |
| Link leaked | Create a new share and discontinue the old token |